EEO Data-Handling Addendum

Some employer applications include voluntary equal-employment-opportunity questions — for example race/ethnicity, gender, veteran status, or disability. This addendum explains how HireRoom handles those responses when they appear during application autofill. It does not apply to any field outside that voluntary set.

Providing EEO information is always voluntary. Declining to answer has no effect on your use of HireRoom and, per the employers’ own notices, must not affect your candidacy. HireRoom never requires you to answer these questions.

HireRoom does notpersist EEO responses in your profile or anywhere in our database. There is no EEO field on the HireRoom profile; these values are handled only in the moment you fill an employer’s form and are not retained by us afterward.

Because we do not store EEO data, it is structurally impossible for it to influence job-fit scoring, AI tailoring, or discovery ranking. As a binding commitment: EEO characteristics are never inputs to any HireRoom analysis or recommendation.

EEO values reach an employer’s applicant-tracking system only when youchoose to enter them in that employer’s form. HireRoom does not pre-populate EEO answers from a stored profile, because none is stored. What the employer receives is exactly what you type into their form.

Since nothing is stored, there is nothing for HireRoom to delete. Any EEO information you submitted directly to an employer is governed by that employer’s policies, not HireRoom’s.

Questions about EEO handling? Email privacy@hireroom.tech.