What this addendum covers
Counsel to scope this addendum to voluntary EEOC-style disclosures the user may provide during apply-flow autofill (race/ethnicity, gender, veteran status, disability) and to clarify it does NOT cover any field outside that voluntary set.
Voluntary nature of EEO disclosures
Counsel to draft the explicit consent + voluntary-disclosure language matching 41 CFR §60-300.44 / §60-741.42 voluntary-self-identification standards.
Segregation from ranking + scoring
HireRoom's product commitment is that EEO disclosures are NEVER inputs to job-fit scoring, AI tailoring, or Discovery ranking. Counsel to draft a binding commitment + describe HireRoom's technical segregation (separate table, no joins into AI pipelines).
Retention of EEO data
Counsel to set retention: while account active + 30-day grace; or shorter if user requests deletion via /consent or DSR. Tie to OFCCP recordkeeping if HireRoom is processing on behalf of a federal contractor (currently no — pending v1.5).
Transmission to employers
Counsel to draft the transmission rule: EEO disclosures pass to employer ATS only when the user explicitly fills the employer's EEO form during autofill, and HireRoom transmits the values the user enters — HireRoom does NOT pre-populate from a stored profile without per-application consent.
User control + deletion
Counsel to draft: user can wipe stored EEO disclosures from /consent at any time; deletion is propagated to all future autofill (does NOT recall already-submitted employer applications).
Contact
Standard legal contact reference. legal@hireroom.tech.